Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIP2032A Mapping and Delivery Guide
Maintain petty cash account

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIP2032A - Maintain petty cash account
Description This unit involves the skills and knowledge required to maintain petty cash account customers in accordance with workplace requirements, including preparing petty cash documentation and conducting cash transactions. Licensing, legislative, regulatory or certification requirements are applicable to this unit.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application Work must be carried out in compliance with the relevant regulations and workplace requirements concerning the maintenance of petty cash accounts.Work is performed under some supervision generally within a team environment. It involves the application of workplace procedures and regulatory requirements to the maintenance of petty cash accounts as part of work activities in the transport, distribution and/or allied industries.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not Applicable
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Prepare petty cash documentation
  • Requests for petty cash advances are validated and required vouchers are prepared
  • Petty cash claims are validated and attached receipts are checked
  • Claim documentation is prepared and checked for accuracy before processing
  • Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits
  • Irregularities are noted and referred to nominated person/section for resolution
  • Details of claims and vouchers are recorded to enable tracing and balancing of cash holding
       
Element: Conduct cash transactions
  • Petty cash is provided against claims and vouchers from cash holding
  • Petty cash returns are secured and return receipts are provided
  • Petty cash returns are documented to enable tracing and balancing of cash holding
  • Documented transactions are reconciled against cash held
  • Cash is drawn using workplace procedures to maintain a balance appropriate to normal transaction levels
  • Cash is secured in accordance with workplace security requirements
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Codes of practice and regulations relevant to the maintenance of petty cash accounts

Relevant OH&S and environmental protection procedures and guidelines

Workplace procedures and policies for the maintenance of petty cash accounts

Focus of operation of work systems, equipment, management and site operating systems for the maintenance of petty cash accounts

Problems that may occur when maintaining petty cash accounts and appropriate action that can be taken to resolve the problems

Documentation requirements for the maintenance of petty cash accounts

Instruments of payment including letters of credit, cheques, promissory notes, bank drafts etc.

Required skills:

Communicate and negotiate effectively with others when maintaining petty cash accounts

Read and interpret instructions and procedures relevant to petty cash accounts

Interpret and follow operational instructions and prioritise work

Complete documentation related to petty cash accounts

Work collaboratively with others when maintaining petty cash accounts

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any identified problems that may arise when maintaining petty cash accounts in accordance with regulatory requirements and workplace procedures

Monitor work activities in terms of planned schedule

Work systematically with required attention to detail

Select and use relevant computer, communication and office equipment

Adapt to differences in equipment in accordance with standard operating procedures

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be conducted:

in a range of work environments

by day or night

Customers may be:

internal or external

Workplaces may comprise:

large, medium or small worksites

Equipment may include:

filing and record keeping system

cash holding box/system

cash transaction record book

relevant computer software

Recording mechanisms/systems may be:

paper-based or electronic

Business source documents may include, but are not exclusive to:

purchase requisitions

invoices

delivery dockets

bank statements

cash register rolls

purchase orders

receipts

credit notes

remittance advice

deposit books

Hazards in the work area may include exposure to:

chemicals

dangerous or hazardous substances

movements of equipment, goods, materials and vehicular traffic

Consultative processes may involve:

other employees and supervisors

current and potential customers

suppliers, customers and clients

relevant authorities and institutions

management and union representatives

industrial relations and OH&S specialists

Communication in the work area may include:

phone

electronic data interchange (EDI)

fax

email

internet

RF systems

oral, aural or signed communications

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

enterprise procedures

organisational procedures

established procedures

Personal protective equipment may include:

gloves

safety headwear and footwear

safety glasses

high visibility clothing

Information/documents may include:

workplace procedures and policies concerning petty cash transactions including security procedures

codes of practice and regulations relevant to petty cash accounts

operations manuals, job specifications and induction documentation

manufacturers specifications for equipment

award, enterprise bargaining agreement, other industrial arrangements

relevant Australian standards and certification requirements

quality assurance procedures

emergency procedures

Applicable regulations and legislation may include:

relevant codes and regulations for the provision of credit services

privacy legislation

conditions of credit extension policies and related government legislation

audit and financial legislation

relevant state/territory OH&S and environmental protection legislation

workplace relations regulations

workers compensation regulations

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Requests for petty cash advances are validated and required vouchers are prepared 
Petty cash claims are validated and attached receipts are checked 
Claim documentation is prepared and checked for accuracy before processing 
Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits 
Irregularities are noted and referred to nominated person/section for resolution 
Details of claims and vouchers are recorded to enable tracing and balancing of cash holding 
Petty cash is provided against claims and vouchers from cash holding 
Petty cash returns are secured and return receipts are provided 
Petty cash returns are documented to enable tracing and balancing of cash holding 
Documented transactions are reconciled against cash held 
Cash is drawn using workplace procedures to maintain a balance appropriate to normal transaction levels 
Cash is secured in accordance with workplace security requirements 

Forms

Assessment Cover Sheet

TLIP2032A - Maintain petty cash account
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIP2032A - Maintain petty cash account

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: